In short. Decide what must move, export from the old tool first, import programs from a spreadsheet, invite clients and run both tools for a week before you retire the old one.
Decide what has to move
Write it down before you open the new app. For most coaches the list is short: the programs, the client list, and the history the client or the coach wants to keep. Everything else is nice to have.
- Programs and templates. The part you build once and reuse.
- Clients. Who is active, who is paused, and who is about to finish.
- History. What a client did last month matters for next month’s plan.
Export before you commit
Ask the old tool what it exports, in what format, and who can export it. Do it first, while you still have a working account. Check each vendor’s own help pages for the current options, because tools change.
Bring the programs across
One Fitness Hub imports routines and programs from a spreadsheet in the documented Program CSV format, with a sample template to download and a preview before anything is saved. If your old tool can export a spreadsheet, you can usually reshape it into the template in an hour. Move client programs out of spreadsheets walks through it.
Invite clients, do not import them
Clients join by invitation. Each one reviews what to share with you and accepts, so every client chooses their own sharing. Nothing is shared until they tick it. Tell them what is changing and why, and give them one thing to do: open the invitation.
Run both for a week
- Move one client first and keep the rest where they are.
- Assign their next program from a start date and ask for one logged session.
- Check the calendar and their shared history on day seven.
- Move the next few clients. Retire the old tool when the last one is across.
What happens to history
A client who leaves a coach keeps their own training history in their own account, and their assigned routine copies. Your records in the old tool stay there, so keep your export. Plan for history to start from the day the client logs their first session in the new app.
Quick answers
- Can I import my clients? No. Clients join by invitation and review what to share before accepting.
- Will old history come across? Your records in the old tool stay there, so keep your export. Plan for history in the new app to start with each client’s first logged session.
- How long should the switch take? Move one client first, then the rest at your own pace. There is no deadline to meet.
Where One Fitness Hub helps
- Coaching app comparison scores Coach Mode beside Everfit, Hevy Coach and Trainerize, with the reason for each score and the date it was checked.
- Trainerize alternative, Everfit alternative and Hevy Coach alternative list where each one leads, both ways.
- Coaching lists every Coach Mode feature on one page.
- Personal training software shows what a trainer gets in one place.
This post is general information about using the app, not medical or dietary advice. Targets and estimates in the app are fitness estimates for adults 18 and over.
Did this help?