Move your client programs out of spreadsheets.

In short. A spreadsheet holds a program but not the logging. Import it as Program CSV, assign it from a start date, and have clients log in the same app, so Done and Missed show on your calendar.

Why a spreadsheet stalls

A spreadsheet holds a program well. It holds a client’s progress badly. The client opens it, finds the day, and then writes what they did somewhere else: a notes app, a message, their memory. You hear about it later, if at all. Meanwhile the copy on your laptop and the copy on their phone drift apart.

The gap is not effort. It is that planning and logging happen in two places, and nothing connects them. A coach ends up asking “did you do it?” when the answer could already be on the screen.

What the Program CSV import moves

One Fitness Hub imports programs from a spreadsheet saved as CSV, in a documented format called Program CSV. It covers routines and programs with their start dates, calendar rows and nutrition rows. Every import sheet offers a sample template to download, so you can paste your weeks into the right columns instead of guessing them.

• You see a preview first. Check what will be created, then confirm. Nothing lands before you do.
• Routines carry the detail. Exercises, sets, rep ranges, load, rest and cues for each one.
• Programs run up to three months. Arrange routines day by day, leave rest days, and assign from a start date.
• It works the other way too. Export programs, the calendar and your client roster as CSV when you want a copy.

A first week of switching

1. Pick one client, not all of them. Their next four weeks are enough to learn the format.
2. Download the sample template and copy those weeks into it.
3. Import, read the preview, and fix anything that looks wrong before you confirm.
4. Assign the program from a start date and invite the client by email. They review what to share and accept.
5. Ask them to log their next session in the app. Planned days show Done or Missed on your calendar when they share workouts.
6. Keep your spreadsheet until you trust the new flow, then retire it.

What the client gets

Today in My Program shows the assigned routine, the target for each exercise and a place to log every set. Their copy is marked From Coach. They log food and weight in the same app, and share only what they choose with you.

Quick answers

• Do clients see my spreadsheet? No. They see their own copy of each routine, marked From Coach, with the targets you set.
• Do I have to move everyone at once? No. Move one client first, run both for a week, then move the rest.
• Can I get my data back out? Yes. Programs, the calendar and your client roster export as CSV.

Where One Fitness Hub helps

• Personal training software covers programs, the schedule and the progress clients share.
• Coaching lists every Coach Mode feature on one page.
• Help: routines, programs and calendar walks through the builders and the Program CSV import.
• Coaching app comparison puts Coach Mode next to Everfit, Hevy Coach and Trainerize.

This post is general information about using the app, not medical or dietary advice. Targets and estimates in the app are fitness estimates for adults 18 and over.

Back to the blog